Constitution and Rules (2013)
The Club shall be known as “The Probus Club of Devizes”.
The aim of the Club is to provide a regular meeting point for members and to promote social well-being through companionship, discussion and such other pursuits as may be agreed upon. The Club shall be non-political and non-sectarian.
a) Membership is open to all professional and business persons who are resident in Devizes area who have retired or are partially retired.
b) An applicant for membership shall be proposed and seconded by existing members who have been members of the Club for at least two years. It is customary for the member introducing a new applicant to invite that person to attend at least one meeting before his acceptance into the Club. Details of a proposed new member must be provided on the Club's approved form of application obtainable from the Club Registrar or Secretary. All applications for membership must be approved by the Club Committee.
c) An application for membership from a member of another Probus Club shall take precedence over any other person wanting to join.
d) A register of members and their attendance at meetings will be maintained by the Registrar. Whenever possible, members should advise the Registrar of their intended absence from meetings.
e) A member shall be deemed to have relinquished his membership in the event that
i) the annual subscription has not been paid within three months of the due date
ii) Attendance at only eight or fewer of the Club's regular meetings in the twelve months preceding a meeting of the Committee.
f) The Committee shall review the Attendance Register at their meetings and will consider whether or not there are extenuating circumstances, such as long term illness, when considering whether or not to apply the provisions of clause 3(e).
g) At the discretion of the Committee, paid up members prevented from attending by long term illness or other reason may be transferred to the list of Inactive Members, absolving them from the attendance criteria set out at 3(e)(ii) above.  Inactive members may resume active membership at any time if active membership numbers permit.
h) At the discretion of the Committee, Honorary Membership may be offered to a member who has given long and outstanding service to the Club.
i) The total membership, not including honorary members, shall not exceed the number to be determined by the Committee from time to time.
a) There shall be a Committee responsible for overseeing the affairs of the Club on behalf of its members to ensure its smooth running and success.
b) The Committee shall comprise a Chairman, Vice Chairman, Secretary, Treasurer, Programme Co-ordinator, Membership Registrar, Web Master and four other members, all to be elected from and by the members at each Annual General Meeting. The Committee shall have power to co-opt.
c) The Chairman will not normally hold office for more than one year and on his retirement the Vice Chairman will normally succeed.
d) The Chairman shall be an ex-officio member of the Committee for the year following his Chairmanship.
e) The Committee may appoint one or more sub-committees.
f) Five members of the Committee shall constitute a quorum.
a) Ordinary meetings of the Club will normally be held on the first and third Tuesday of each month commencing at 10:30 am.
b) An Annual General Meeting shall be held in the month of February each year. Notice of such meeting shall be served by way of publication in the Meetings Programme and by way of reminder to members attending any of the preceding two ordinary meetings.
The Secretary shall call a Special General Meeting on the written request of not less than five members and shall give members at least two weeks’ notice of any such meeting in the same manner as for an Annual General Meeting.
Voting at all meetings shall be by a show of hands, or by ballot if requested by the majority of the members present. In the event of an equal division of votes, the Chairman shall have a second or casting vote.
Any member may occasionally introduce a guest to a Club meeting.
The Committee shall ensure that the total number of members, guests and speakers at meetings does not exceed the safety limit for the premises being used.
The annual subscription shall be determined by the Committee and reported to the members in a general meeting.  The subscription shall be payable annually on 1st January and, unless waived by the Committee, shall be paid by new members on joining.
A Statement of Accounts for the period to the end of December each year shall be prepared by the Treasurer, audited by the Honorary Auditor and presented for approval at the Annual General Meeting.
An Honorary Auditor, who may be a member of the Club, shall be appointed at the Annual General Meeting.
A bank account (or accounts) shall be opened and maintained by the Treasurer. All withdrawals shall require two signatures. The signatories shall be the Treasurer, or in his absence the Chairman, countersigned by one other of the authorised signatories.
In the event of the winding up of the Club, any surplus funds shall be donated to a charity or charities agreed upon by the Committee.
In the event of an emergency the Committee shall be empowered to take whatever action it deems necessary.